Special notice: The new deadline for Jury submission is Sept. 10th, with artist notification by Sept. 17th. The deadline for exempt artists is also extended until Sept. 10th.
The Art Show is a juried show.
If you have exhibited in a World Fantasy Convention Art Show in 2 of the last 4 years (please tell us which ones -- we are required to check), have been a Guest of Honor at a World Fantasy Convention, have been a World Fantasy Award winner or are known to the jury, you are exempt from the jury selection process. You may request space and pay your fees without any further steps.
Please include a large SASE with 2 oz. postage for your confirmation materials. You will be receiving control and bid sheets for Art Show and Print Shop, if requested. Please indicate on the reservation form if you would prefer to get these forms via email so you can print them out yourself.
If not exempt, you must go through the jury process.
At least 3 but no more than 6 samples must be included in your submission. Samples may be: tear sheets, photos, magazine covers, or slides. Please don't send originals of any kind, full-size prints, or transparencies. Digital samples of your work are preferred, provided the size of the email containing the samples is no more than 1 MB (send multiple emails if necessary), and the files are formatted as JPEG/JPG, GIF, PNG, or TIFF. If there is a web site that contains samples of your work, that web site address is likely all we need. Send digital submissions to email@example.com. If you would like your physical samples returned to you, you must include a SASE large enough to hold your samples, with sufficient postage.
Please send in your Art Show form with your jury materials to the address on the form. DO NOT SEND THE FEES UNTIL YOU ARE APPROVED! Sending the form will allow us to put your name on your space as soon as the jury has passed your work without the delay of another mailing. If you are approved for the show, we will send you a confirmation letter or email and a bill for your space at that time. If you are NOT approved, we will send you notice of that as well.
THE EXTENDED DEADLINE FOR JURY SUBMISSIONS IS SEPTEMBER 10, 2010!. You will be notified by September 17th. The deadline for exempt artists is also extended, until September 10th.
You may designate an Agent to bring your artwork to and from the Art Show. This person will be responsible for hanging your art and making any decisions regarding it at the convention. You must give them a letter authorizing them to act for you to give us at check-in, and list their name and address on the reservation form where indicated.
The shipping address for artwork will be included in your confirmation letter. All art shipped to the show must be shipped pre-paid. Please utilize reusable cartons/packing material and avoid packing peanuts if possible. The convention will not be responsible for damage to mail-in pieces. Unless you specify another carrier or a different amount of return insurance, your art will be returned within one week of the show via USPS, insured for minimum bid value. You must also include return postage with your reservation.
There is no mail-in fee, but you must have a supporting membership for the convention in order to mail in art. A supporting membership is US$35 and entitles you to all published materials and to vote for the World Fantasy Awards. (The supporting membership requirement will be waived if you are a past WFC Guest of Honor).
There will be space for both 3D and 2D work. All 2D work will be hung on 4 foot high by 6 foot wide open grid work panels. You may bring material to cover your panels, but please make sure if it flame-retardant (and have proof of this). We will supply hooks and clips to hang your work.
Tables are 6 feet long by 3 feet wide (two 18 inch tables together). Small 3D artwork (such as jewelry) should be in a lockable, closed display case. We will have LIMITED cases available--please ask. Small items without a case should be securely fastened to a larger display board or device. If possible, please supply shipping boxes with packing materials for 3D art for transport by a buyer.
Please let us know if you have any special needs or requests (electricity for table displays, free-standing artwork space) and we will try to accommodate you.
Open to exhibiting artists only. There will be no commission. A flat fee of $1 per item entered will be charged. For example, if you bring 4 copies each of 4 different prints the fee will be 4 x 4 x $1 or $16. Fees may be changed at check-in, if you change the amounts entered on your reservation form. We are planning to have all copies of prints hung on long hooks on panels, so please have your prints matted, mounted, shrink-wrapped or sleeved for protection while displayed. Each print should be clearly marked on the back with the artist name, title, and price. There will also be a print shop ID tag supplied to you to put on each copy. No loose unmatted prints will be allowed in the Print Shop.
Fees must be in US dollars drawn upon a US bank, payable to "World Fantasy 2010"
You can also pay using MasterCard, Visa, or Paypal via our Online Registration Form.
Panel fees are US$60 for a 4' x 6' panel, with a maximum of 3 panels per artist. You may also purchase a half panel (4' x 3') for US$30.
Tables are US$50 for a 6' long by 3' wide table, $30 for 1/2 table, and $15 for 1/4 table, with a maximum of 2 tables per artist.
There is a maximum of 3 units, total panel and table space, per artist.
We will charge a 5% commission on any sales over $2,000.
Artist will be paid for sold art work between five and six weeks after the convention. No payments will be made at the convention. Checks are to the Artist's legal name as shown on the registration form, unless you specify another payee or business name.
All pieces are sold without any reproduction rights. We will provide a list of pieces sold with the names and addresses of the purchasers.
If you wish to bring a special display for your art, we will try to accommodate you. All such requests will be handled individually.
Be prepared for the Art Show staff to handle your sold artwork. Please provide packing materials for small 3D objects.
We deposit all checks/money orders as they are received. This does not guarantee that every artist will get all the space they request. Refunds will be made for excess fees.
There will be an Art Show Reception on Thursday evening--exact time and place yet to be determined.
There will be awards--Best In Show, Judges' Choice, and Honorable Mentions.
In all things, the judgment and decisions or the Art Show Director and staff are final.
By submitting a signed reservation form, you agree that you have read and will abide by these rules.
Precise paperwork instructions and a timeline will be sent with your confirmation materials.
September 10---Deadline for jury submissions
September 20---Deadline for artist reservations and fees
September 17---ALL artists notified of acceptance into show and amount of space granted
October 18---Mail-in artwork deadline (address for art supplied with acceptance)
You can download the Art Show Entry and Reservation Form as a .DOC or PDF ... please either mail the form to the address listed on the form, or fill it out electronically and email it to firstname.lastname@example.org. You can pay your fees via the mail-in form, or via our Online Registration Form
For more information, contact Andrea Senchy at:
ATTN: Art Show
6 Cliff Road, Apt C3
Woodland Park, NJ 07424
Write us at:
3824 Patricia Dr.
Upper Arlington, OH 43220
$165 (After Aug. 31st and at the door)
$35 (publications and voting rights only)
→ Register online
All payments must be made in US currency, and cheques must be drawn from a US bank.